Job Ref: 214691242

Date: 2021-09-17 15:56:28

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Magisters Education are currently recruiting for a beautiful, small SEN school in Buckinghamshire.

The role is to manage the day-to-day running of all aspects of Reception administration, in an effective and efficient manner.
To organise and prioritise your workload to ensure that our students maximise their
potential through the provision of a high quality administrative service.
To present the Academy in a positive light by being hospitable, courteous and helpful to all visitors, staff and students.

MAIN DUTIES AND RESPONSIBILITIES –
To ensure the provision of general administrative services:
 Support the Head of school and staff team with the administrative workload.
 Provide a welcoming and professional reception service. Respond immediately to all
visitors and telephone calls to the school.
 Treat all parents and visitors courteously and professionally, ensuring they have the
appropriate security checks. Advise Business Manager/HR Officer of any relevant
information to be included in the Single Central Register.
 Deal with emails and internal and external post and deliveries.
 Maintain confidentiality.
 Maintain the campus diary.
 Maintain campus stationery and postage supplies and undertake regular stock
checks.
 Co-ordinate school car parking
 Responsible for ad-hoc school shopping requirements
 Ensure the efficient and effective transfer of information in relation to sickness
absence, payroll, attendance, finance etc.
 Co-ordinate/schedule meetings and refreshments, liaising with colleagues, parents,
education support services and other agencies as appropriate.
 Responsible for the site Inventry system – producing reports as required.
 Academy Newsletter.
 Provide accurate reporting of student data as required.
 Produce and distribute information to staff, parents and students.
 Apply the Academy’s policies and provide reports as required.
 Work closely with the other school groups Administrator/Receptionist to facilitate the smooth transfer of information between campuses.
 Assist with Reception cover across the Wendover and Prestwood sites as required.
SIMS/CPOMs student database:
 Administer the campus attendance system for students, liaising with the transport
manager, parents and Support Lead as necessary.
 Support the Head of Campus and Data Manager in the collation and maintenance of
data.
 Update CPOMs with all attendance issues and absences, run reports as directed by
SWAM.
 Ensure that all documentation relating to new admissions and leavers is complete.
 Provide accurate reporting of student data as required.
 Ensure that all data is handled in accordance with GDPR.
To provide a Financial support service:
 Issue petty cash, ensuring authenticity of receipts and following rules laid down in
‘Office Procedures’.
 Sign for goods on arrival and pass the delivery note/invoice and goods to the budget
holder for formal checking against the order.
To provide an HR officer/Exams Officer support service:
 Ensure all relevant Return from Exclusion paperwork is completed and forwarded to
HR Officer/Campus Administrator.
 Assist the Academy’s HR Officer.
 Assist the Exams Officer with scanning/photocopying and preparing rooms. Assist
with SATs.

To promote the safeguarding of children. Chiltern Way Academy is committed to
safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
To work within and encourage the Academy’s Equal Opportunity policy and contribute diversity policies and programmes in relation to discriminatory behaviour.
To use information technology systems as required to carry out the duties of the post in the most efficient and effective manner.
Contribute to the overall aims and targets of the Academy, appreciate and support the
roles of other members of staff.
Attend INSET, appropriate training and relevant meetings as required and participate in
the Academy’s performance management process.
Carry out all duties and responsibilities with reasonable care for the health and safety of
yourself and any other persons who may be affected by your acts or omissions at work
and to co-operate fully with the Academy in health and safety matters.

If this position sounds like the one for you then do not delay and apply today

Apply Now