Job Ref: 214465040

Date: 2021-08-18 16:01:23

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A highly competent and efficient office administrator with experience of property management is sought for a Private Estate in rural Buckinghamshire (North). Based out of the estate office, which plays a central part for all of the on-site (and a few off-site) operations including the estate itself, farming, a large property portfolio, events and country sports, the ideal candidate will have great get up and go and be confident to prioritise a varied workload.

This is a terrific opportunity for a very capable country minded administrator who enjoys juggling multiple projects, thinking on their feet, and interacting with a vast array of individuals of all ages and backgrounds.

This opportunity requires a positive approach, flexibility, and a sense of dedication to doing your job to your upmost. Efficiency, good initiative, great communication skills and strong attention to detail are vital to making this role a success.

Reporting to the Operations Manager and working alongside a team of long standing employees, your duties will include but not be limited to the following:

Duties include but are not limited to:

– Acting as the first point of contact for all enquiries, in person, on the phone and online

– Preparing paperwork for monthly, quarterly and annual trustee meetings

– Typing letters; HR letters, personal and professional correspondence

– Ensuring staff employment records and paperwork are up to date

– Administration duties to Managing Partners when required.

Property & Facilities duties

– Property management of a suite of properties including long and short-term tenants, holiday lets and various commercial properties

– Working closely with Estate Foreman to arrange repairs and maintenance works

– Instructing contractors for maintenance/gas certs/oil service etc.

– Advertising properties and carrying out viewings of properties to let. Process references for potential tenants.

– Arrange Energy Performance Certificates, Fixed wire tests and annual servicing schedules i.e. oil, gas etc. and ensure these are all produced or renewed as required.

– Updating TDS, preparing certificates and returning deposits. Ensuring contractors H&S And PLI are kept up to date

– Assisting the Operations Manager where necessary with any H&S administration tasks including the liaising with external H&S support.

Finance Admin duties

– Coding invoices

– Raising invoices

– Working alongside wider estates team to collate debtor reports and other reports when needed

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