Job Details
Job Ref: 214465040
Date: 2021-08-18 16:01:23
A highly competent and efficient office administrator with experience of property management is sought for a Private Estate in rural Buckinghamshire (North). Based out of the estate office, which plays a central part for all of the on-site (and a few off-site) operations including the estate itself, farming, a large property portfolio, events and country sports, the ideal candidate will have great get up and go and be confident to prioritise a varied workload.
This is a terrific opportunity for a very capable country minded administrator who enjoys juggling multiple projects, thinking on their feet, and interacting with a vast array of individuals of all ages and backgrounds.
This opportunity requires a positive approach, flexibility, and a sense of dedication to doing your job to your upmost. Efficiency, good initiative, great communication skills and strong attention to detail are vital to making this role a success.
Reporting to the Operations Manager and working alongside a team of long standing employees, your duties will include but not be limited to the following:
Duties include but are not limited to:
– Acting as the first point of contact for all enquiries, in person, on the phone and online
– Preparing paperwork for monthly, quarterly and annual trustee meetings
– Typing letters; HR letters, personal and professional correspondence
– Ensuring staff employment records and paperwork are up to date
– Administration duties to Managing Partners when required.
Property & Facilities duties
– Property management of a suite of properties including long and short-term tenants, holiday lets and various commercial properties
– Working closely with Estate Foreman to arrange repairs and maintenance works
– Instructing contractors for maintenance/gas certs/oil service etc.
– Advertising properties and carrying out viewings of properties to let. Process references for potential tenants.
– Arrange Energy Performance Certificates, Fixed wire tests and annual servicing schedules i.e. oil, gas etc. and ensure these are all produced or renewed as required.
– Updating TDS, preparing certificates and returning deposits. Ensuring contractors H&S And PLI are kept up to date
– Assisting the Operations Manager where necessary with any H&S administration tasks including the liaising with external H&S support.
Finance Admin duties
– Coding invoices
– Raising invoices
– Working alongside wider estates team to collate debtor reports and other reports when needed
Map
Sorry, no records were found. Please adjust your search criteria and try again.
Sorry, unable to load the Maps API.
Responses