Job Ref: 214440918

Date: 2021-08-16 12:03:51

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This is a part time (9am-2.30pm), temp to perm position (becoming permanent after a successful temporary trial period).

Our client, within the motor industry, is seeking a talented and enthusiastic part time PA/Administrator to provide high level administration and PA services.

Duties of the role will include:

• Providing high level administration and PA services to the Branch Manager (including diary management, preparation for meetings etc.)
• Providing a ‘first line’ HR support function for the branch (including staff queries regarding attendance and payroll)
• Liaising with Group Support Services to co-ordinate training for staff (i.e. travel arrangements, joining details etc.)
• Compiling and submitting stationary and uniform orders
• Providing a “meet and greet” service for personnel attending branch meetings
• Co-ordinating banking using daily banking summary and recording receipts, including petty cash control
• Allocating credit notes/invoices
• Assisting with the scanning of claims documents and co-ordinating filing of all invoices
• Credit card/cheque requisitions (including raising recovery invoices)
• Assisting with staff performance reviews and staff inductions
• Maintaining all time and attendance records, overtime forms, sickness forms, accident and injury reports, including compiling of staff rota
• Assisting with recruitment and shortlisting of candidates
• Maintaining all staff training records and plant and equipment checks in accordance with BS10125
• Assisting and co-ordinating site compliance, including Health & Safety, COSHH, EPA etc.
• Carrying out general administration duties, including typing and filing etc.
• Daily postal duties, distributing branch post and franking/posting the mail

Special Requirements

• At least 7 years previous PA/Administration experience
• Ability to demonstrate high level administration/PA skills
• Excellent interpersonal and written communication skills (showing confidence when dealing with people at all levels of seniority)
• A proactive approach with the ability to work autonomously, as well as prioritising/ managing a busy work load and working to deadlines
• A mature approach to work with the ability to handle confidential information professionally and with discretion
• Excellent IT skills, including all Microsoft Office packages
• Previous accounts experience (desirable)
• Health & Safety knowledge and/or HR (desirable)

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