Job Ref: 214287891

Date: 2021-07-26 17:26:52

Apply Now

Role Details

Job Title: Compliance Assistant / Paralegal

Reports To: Leasehold Solicitor and Customer Service & Compliance Manager

Salary: £19,000-£21,000

Location: Milton Keynes

Role Overview

The Professional Services Department is an in-house legal and compliance department based within a large property group that is looking to grow their team. They deal with all aspects of risk, compliance and legal work relating to the property management (commercial and residential) divisions.

You will enjoy working as part of a team as this varied and busy role which involves coordinating the activities, spreadsheets and case notes for members of the department in addition to maintaining case files, as necessary.

In addition, the job holder will be responsible for all general administrative functions to ensure that the Department runs smoothly.

Role Responsibilities

Provide administrative support to the Leasehold Solicitor and all other members of the Professional Services team, as required. To include audio typing of letters, documents, Defences and other correspondence using Microsoft Word and Excel.
Draft own correspondence, as appropriate
Assist with the investigation of cases, as required.
Attend and take notes of meetings either internal and external, as required.
Liaise by telephone with other offices and professional bodies on behalf of the Leasehold Solicitor, as required.
Set up meetings (physical and virtual) as required.
Assisting members of the Professional Services Department with any administrative or specialist aspects of their work as and when required.
Gather data, prepare, and submit monthly reports to Group and Senior leadership team
Undertake regular compliance reporting and internal audit functions
Assist the Leasehold Solicitor as required for the proper running of the Department
Responsible for organising all general office functions within the team which will include:
answering the telephone and directing enquiries to the appropriate team member
completing HR returns and forms, as appropriate
liaising with IT and general contractors to resolve problems
ordering stationery
archiving files
photocopying, filing and any other general administrative tasks, as requiredThe successful applicant must have the following qualifications: –

Essential Skills:

A good knowledge of Word, Powerpoint and Excel and experience in using a Case Management System
Be able to work on their own initiative and drive their own workload forward under minimal supervision
Be able to demonstrate an ability to meet deadlines
General Administrative Experience
Audio typing experience
Able to use Outlook and Microsoft packages to an advanced level.

Preferable Skills:

Have proven experience in providing comprehensive reports and feedback on their own work within an office environment

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

Apply Now