Job Ref: 214077436

Date: 2021-06-28 19:17:41

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e-Roster Project Implementation Manager – Band 8A

To implement a project plan for rolling out electronic rostering to the clinical workforce that are not already on an e-rostering platform, provide training and advice and setting the standard for the new system.

The post holder will work with internal and external stakeholders to ensure the delivery of the project and support the Trust response to any external reviews e.g. commissioners. They will also work closely with:

* Implementation team- central and divisional level

* HR Teams – Temporary Staffing, Workforce Information and ESR Team, Recruitment, Medical HR and HR Best Practice

* Finance teams and other corporate functions

* Clinical and Non-clinical managers & Trust Leadership team

* Software providers

* Payroll providers

* System Users

* Clinicians, Specialists and other relevant staff

Location: Mix of home working and on site – Aylesbury, High Wycombe & Amersham

Temporary: Expected to last for until the end of March 2022
Pay Rate: Up to £26.50 PAYE Inclusive or £31 Umbrella depending on experience
Full Time: Mon to Fri, 37.5 hours per week. (9am to 5pm or 8am to 4pm)

Main Duties/ Responsibilities

Programme Leadership and Management

* To lead the project plan for rolling out electronic rostering to the clinical workforce

* To act as the main point of contact for all e-roster enquiries for newly rolled out areas and those areas that are still to go live on e-roster

* To deliver training to roster co-ordinators.

* To support the development of policies, procedures and standards relating to the work of electronic rostering.

* To provide direct line management to the eRostering Implementation Advisor to ensure that all duties and responsibilities of the team are carried out in a timely and effective manner

* To analyse complex system and/or user issues and ensure rectification, escalating any issues where appropriate to the software provider.

* To provide advice and feedback to where system utilisation could be improved to ensure rosters are safe, effective and efficient.

* To introduce and maintain monthly e-roster KPI reports.

* Be responsible for the roll out of any software or installation upgrades, highlighting in advance any that may affect business continuity and ensuring any risk to payroll submission date is minimised/avoided.

* Collect and prepare activity data as required including efficiency indicators on roster production, utilisation of staff and performance of the software.

* Provide system administration, including generation and maintenance of user accounts and passwords in conjunction with the IT department.

* Update all reporting systems to highlight progress with the roll out which will include identifying and highlighting risks associated with the project and roll out.

Performance Reporting and Communications

* Proactively provide regular updates to the Assistant Director HR on the progress of each programme and any emerging risks/issues.

* Communicate with IT and Supplier on a regular basis, reporting faults, problems and user requests as well as giving regular feedback on the software and making suggestions for improvements.

* Prepare programme updates to the relevant meetings and committees as required.

* Produce written documentation, including status reports, board reports, information and data analysis as required for the EMC and Trust Boards, ensuring communication is appropriate for target audiences.

* Make recommendations and present findings at all levels throughout the Trust and to external partners as required.

Working Relationships

* Develop strong working relationships with multiple stakeholders across divisions, clinicians and corporate departments, influencing collaborative and cohesive working towards the same goal, including at Executive level.

* Work closely with other members of the team to ensure good working relationships, effective collaboration to avoid duplication, and facilitate learning across the Trust.

* Provide appropriate challenge to clinical and non-clinical senior colleagues to support the delivery of successful change

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