Job Ref: 213944188

Date: 2021-06-10 10:00:29

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GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 50 countries contribute significantly to GEA’s success. Come and join us! We offer interesting and challenging tasks, a positive working environment working in international teams and opportunities for personal development and growth in a global company.

ROLES & RESPONSABILITIES

We're looking for a Spare Parts & General Administration Co-Ordinator to join our team in Food Solutions. You will be based in Milton Keynes and report into the Office Manager.You have office experience and like to work in a fast-paced environment? Then we would love to hear from you.

Your responsibilities will include:

* Creation of spare parts and modification quotations, receiving and checking customer orders against quotation & issuing Order Acknowledgements.

* Conversion of quotations into sales orders on SAP if applicable, identify and action orders for invoicing.

* Ensure technical checks are made if required

* Observing customer requirements as stated on the order.

* Liaise with Credit Control and suppliers both home and abroad

* Spare Parts returns process including issuing of credit / returns notes and ensuring the correct approval is sought

* Ensuring transport arranged in line with customer requirements and at the correct costs

* Creation of relevant purchase orders to support the parts order

* Review status of all orders on a regular basis to ensure timely delivery

* Run SAP Spares backlog report and deal with outstanding orders accordingly

* Dealing with customer queries within the required time frame

* Creation and dispatch of basic quotations and seeking technical support where required

* Initiate the set-up of new customers

* Picking & Packing and arranging shipment small parts from local stock for customers urgent breakdown orders

* Assist with ad-hoc assignments & provide support to other team members as required, including the Finance and FHT teams

PROFILE & QUALIFICATIONS

* At least GCSE level

* Experience in spares admin essential & Office work experience

* Experience in dealing at various customer levels

* Good Communication Skills

* Keen Eye for Detail

* Flexible and pro-active approach

* Ability to work Under Pressure

* Ability to work as part of a Team

* Ability to work under own Initiative

* Good Microsoft Office Skills

We look forward to hearing from you

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