Job Ref: 213830271

Date: 2021-05-25 14:33:58

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Everyday Loans is looking for an experienced Office Coordinator to join the team in our Head Office in Bourne End. With an enviable track record of growth, Everyday Loans is the market leader in the UK in Branch Based unsecured loans, supported by a dedicated team at our Bourne End office.

The Office Coordinator is responsible for the smooth and efficient running of the office, carrying out daily administrative duties, dealing with internal and external correspondence, and supporting the facilities department. You will provide support to the network of branches, coordinating responses and organising repairs and maintenance via 3rd part vendors nationwide.

Key Responsibilities

* Cost management, invoices, rent, rates, and expenditure.

* Carrying out analysis reports to identify spend per branch as and when requested.

* Carrying out analysis reports to identify utilities consumption.

* Raising and processing all purchase orders for all Facilities Department related purchases as required, ensuring best value to the business.

* Identifying alternative suppliers and obtaining competitive quotations for purchases.

* Soft Services – Cleaning, Copiers, Franking Machines, Water Coolers, Dishwashers

* Send, Receive and Organise daily correspondence for the business, and distribute to Branch Network as well as departments located at Bourne End

* Reactive Works- Building fabric maintenance, fixtures, and fittings repair

* Responsibility for requests to the helpdesk

* Meet and Greet visitors to the Office, issuing temporary passes, and permanent office passes to new members of staff.

* Logging calls for all requests, including problems that have been resolved on the telephone to enable performance statistics to be compiled.

* Liaising with maintenance companies to ensure that open calls are actioned within the specified timings and reporting exceptions.

* Organizing meeting rooms and coordinating catering for events/meetings held at the office as required.

* Maintaining an up-to-date schedule of planned contractor visits. Producing and maintaining an up-to-date schedule of contract renewal dates. Calling suppliers to arrange service visits and reactive maintenance visits as needed.

* Updating Health & Safety documentation and records as required via portal.

* Facilities, Compliance, Health & Safety general administration support

* Health & Safety Management, helpdesk, risk assessments, fire aid and Fire Marshall training

Who we are looking for…

With demonstrated experience working in a fast-paced office environment, you will be pro-active in your approach to work, and able to prioritise changing requirements to deliver excellent service to the business and the network of branches. We are also looking for an individual with the following skills and experience:

Knowledge/Qualifications

Previous experience of working in an office coordination role.

Educated to GCSE level or equivalent.

First Aid at Work from a recognised awarding body such as St John Ambulance, IQL etc.

IOSH/BIFM advantageous

Well-developed IT skills, especially use of Microsoft Office Suite with a focus on Excel, ability to create Spreadsheets and knowledge of formulas.

Skills

Positive, flexible, hands on, can do attitude.

Highly motivated team player

Ability to problem solve and make quick decisions when required.

Working closely with line managers and colleagues to deliver an excellent service provision to the business.

Rewards

Successful applicants will be provided with comprehensive training and may involve staying away from home during the first few weeks during induction; accommodation is provided. Salary is competitive alongside a quarterly bonus scheme. This is supported by an extensive range of benefits:

Annual Bonus scheme

Private Healthcare for you and your partner

Life Insurance

Excellent company pension 3% employee to 8% employer contribution

25 days holiday plus Bank Holidays (you can even buy and sell holiday days if needed!)

Dental Plans

Health MOT's

Gym Discounts and Cycle to Work vouchers

Taste discount cards

Techsave scheme

Everyday Loans is committed to being a great place to work, and also has an active Employee Forum, Social and Charity Committee's, and is also a proud foundation partner with MindSet magazine – the UK's leading mainstream magazine dedicated to the health of the mind, supporting our dedication to supporting healthy minds and mental health in the workplace

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