Job Ref: 213523378

Date: 2021-04-12 12:46:37

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Let's help build your future by finding a home for your talent!

Our housebuilding business operates across 13 regional offices, which are currently developing around 200 sites across England. The design and construction blend tradition and innovation, creating homes and developments with contemporary living standards. Our product range includes one-bedroom apartments through to larger five-bedroom family homes.

In a Nutshell:

We have a great opportunity for Administration Assistant to join our team within Vistry Housebuilding Northern Home Counties, at our Milton Keynes office. This is an ideal role for a competent and experienced administrator who will report into the Office Manager. This varied role will suit a dynamic and flexible individual who enjoys working in a fast-paced environment.

What we would like from you:

Key Responsibilities –

Assist with administrative tasks provided by the wider company including printing, typing, binding, laminating, scanning etc
Assist with filing, archiving, scanning and general document administration and ad hoc support across all departments.
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Answer, screen and transfer inbound phone calls
Maintain all aspects of office and constrsution site filing systems, including Health and Safety files.
Ensuring the meeting room is clean and tidy ready for the next meeting
Maintain electronic and hard copy filing systems
Retrieve documents from filing system
Handle requests for information, data and renewals
Assist with resolving administrative enquiries from the wider group
Prepare written responses to routine enquiries
Schedule and coordinate meetings and appointments across all departments
Answering switchboard in a timely and polite manner and transferring calls. Emailing messages as required
Receiving visitors and informing of arrivals. Ensuring visitors sign in/out and use the relevant parking spaces
Coordinating deliveries and collections including the booking of couriers
Keep reception area tidy and presentable at all times
Stocktake stationery for the office and order as required
Updating region's forms including telephone lists/site lists etc as required
Booking of meeting rooms, order food and make refreshments for meetings
Tidy meeting rooms when vacated
Monitoring signing in/out system for all office staff
Dealing with incoming post – open/date and deliver/scan to each department and collection/franking of outgoing post
Assist with any administrative tasks provided by the PA to MD including mail shots, binding, laminating, scanning etc.Competencies –

GCSE in maths and English (or equivalent) at grade C or above
Administration positions held previously
Previous office environment experience
Worked in a reactive & fast paced position previously
A high standard of IT literacy, including full proficiency in Microsoft 365 – Word, Excel, Teams, Sharepoint, Outlook, Onedrive.
Demonstrable process implementation skills, including workload management.
Knowledge of principles and practices of basic office environment
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Organised and efficient
Ability to work on own initiative and as part of a larger team
Excellent communications skills
Experience in working in a face paced, changing environment where priorities can change daily.Desirable –

Administrative qualifications
Previous housebuilding/construction experienceThe Good Stuff:

Vistry Homes is a fast paced and exciting place to work. We offer our employees multiple opportunities to learn, develop and nurture successful careers with us.

Some of our key benefits include…

Competitive salary and package
28 days annual leave plus bank holidays, and the option to buy or sell up to 5 days per annum
Private Healthcare
Company Contributory Pension Scheme
Sharesave scheme
Company car, car allowance or travel allowance (role and geographic dependant)
Support with a professional membershipLet's tell you a bit more about us…

Vistry Group came together at the start of 2020, bringing together the energy, talent and deep-rooted experience of Bovis Homes, Linden Homes and Vistry Partnerships. With a wide range of skills, experience and backgrounds – we have come together to live our values of Integrity, Caring and Quality.

We are all about people, and it is our people, around 3000 of us, who have created a UK top-five housebuilder, with a five-star rating. We care about the wellbeing of our people and we value diversity and inclusion, seeking to create a supportive, dynamic environment where talented and dedicated people can develop their career.

Inclusion and diversity are paramount to us here at Vistry Group – we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us – we will always be happy to help

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