Job Ref: 213463472

Date: 2021-03-31 12:24:20

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My client at a Globa App company are looking for an Executive Assistant to support their growing Marketing team, covering a Maternity leave, on a 12 Month basis

My client at a growing Global App business is looking for an Executive to support the Senior Director(s) within the Marketing team or 12 months, coving a maternity leave. You will utilize an array of software applications such as MS Office, Teams, Zoom and Outlook to ensure impeccable organization. You will be responsible for a very busy diary, so you should be able to prioritize tasks and meetings for senior members. You will have to be adaptable, as the role consists of traditional EA duties, but also new project work.

Responsibilities of the Executive Assistant

Proactive diary management, helping to maximize time, being mindful of all obligations, whilst using initiative to identify, anticipate and resolve conflicts
Scheduling meetings and considering participation of up to 90 team members, across multiple time-zones globally
Act as a liaison both internally and externally, including high-level staff such as CEOs, Presidents, Senior Vice Presidents and their Executive Assistants
Maintain an online filing system for the department. Retrieve information from files when needed.
Respond to regularly occurring requests for information and actioning approvals for $M budget/purchase order requests
Review general correspondences with strict attention to detail in composing, typing and proofing materials for spelling, grammar, and layout, making appropriate changes

Identify problems and generates recommendations and possible solutions

Requirements of the Executive Assistant

Extensive experience as an Executive Assistant at Senior Executive level
Enjoy working in a fast paced, highly complex environment requiring resilience and persistence
Reliability, enthusiastic and positive attitude, an ability to use initiative and apply diplomacy
Self-confident, with the ability to communicate with employees at all levels of the organisation, including with Senior/Executives, i.e., VPs/SVPs and their Executive Assistants
Ability to maintain strict discretion and trustworthiness, as frequently party to highly confidential information, budget and multi-$M budgets, purchase order requests and approvals
Strong communication, verbal and written with the ability to communicate clearly and effectively

If you are interested in this position, please apply here

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