Job Ref: 213289120

Date: 2021-03-03 17:22:00

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Job Profile

This is a part time role. 20 hours per week i.e. 4 hours each morning/afternoon

Potential to go into a full time temp role and then possibly permanent role afterwards

To provide operational and administrative assistance for Global Medical Affairs and Regional Medical Services teams in the non-medical aspects of projects, through generic support to common tasks and procedures as required. Candidate will work closely with the Global Project Coordinator to provide support on the set-up, up-keep and maintenance of operating activities.
Responsibilities include (but are not limited to):

European Educational Grant Committee and Ancillary Research Grant Committee administration requirements according to the Standard Operating Procedure (SOP). Follow-up on Committee decisions in relation to the preparation of agenda, minutes, Outcome Forms and issuing of draft and final Agreements in a timely manner. Help achieve operational excellence by supporting the development of standardized documents, relationship management with external applicants and effective communication with stakeholders. Track AST and budget activities relating to Educational Grant funding.
Provide support as required for Data Forms, Workflows, Purchasing System (SSP) and SAP completion and follow-up as needed to ensure fast execution of activities.
Support internal infrastructure for communications and interactions through set-up and maintenance of virtual teams, linked repositories, distribution lists, etc, in a multifunctional and multinational environment.
Regular scrutiny and follow-up of publication workflow status for R&D and Global Medical Services to ensure reviews are completed and finalised in the tool in line with the SOP.
Monthly entry of Adverse Event information handled by Medical Affairs staff with Pharmacovigilance responsibilities for reporting purposes.
Extract and review of Key Performance Indicator (KPI) data entries to identify missing data and alignment of entries to requirements.
Liaison with internal stakeholders to ensure and execute timely collation of data as required for reporting purposes.
Fast-paced environment and used to working in this type of environment

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