Job Ref: 212691430

Date: 2020-11-03 15:54:42

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The Role

We are looking for a Business Administrator to provide administration support to a multitude of departments within the business, including, Field Operations, Finance, IT, HR. The suitable candidate will need to have flair and be confident to come in and build relationships with Project teams, and work with them to meet their field resource requirements in a timely and efficient manner.

Duties will include but not limited to:

* Plan and coordinate field resources in line with sales forecast and generic workloads as directed by the Project Management teams Able to capture, record and report important data and information across multiple systems

* Logging quality audits and maintaining internal systems, ensuring database is up-to-date with resources, compliance and availabilities

* Monitor and update engineer’s schedules, utilising resource capacity and capabilities in the most effective and efficient manner, ensure that holidays are being managed for external resource

* Carry out all Purchase Order Request Pre-Checks as well as raise Logistics Purchase Orders

* Liaise internally to ensure 100% compliance with H&S and Electric Regulations with all field resources

* Supporting the invoice approval flow, capture and collating information and reporting across the business

* Work closely with Procurement, IT, Project and Logistics Operations providing an all-round administrative function across the business

* Managing company vehicles, procurement whilst assisting with the bookings of Hotels, Flights, Travel, training arrangements, lunches, meeting rooms etc.

* Assisting with Health & Safety compliance internally and externally ensuring that all Field Resource is fully compliant

* Gain a basic understanding of Health & Safety in the workplace, including RAM’s, and any relevant certifications, order and track all PPE and ID badges

The successful candidate will have/be:

* Excellent interpersonal and communication skills; ability to build a productive rapport both internally and externally

* Must have a strong background in either an Administrative or Personal Assistant function

* IT literate, especially Microsoft Word, Excel (VLOOKUP’s, Pivot Tables) and PowerPoint

* Proven experience of scheduling systems and best practice

* Great analytical, critical thinking and problem-solving abilities

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